Administrator – closing date 5 November 2018

Charity overview

The Rock Academy Foundation is a charitable organisation which provides young people the opportunity to learn, create and perform original music through instrument lessons, music technology courses, band coaching, live events and school workshops.

We empower musicians at the grassroots level through education and experience, and since 2008 we have helped hundreds of kids develop musically, creatively and personally.


The Rock Academy Administrator runs the office and day-to-day operations for the organisation, planning and scheduling activities, answering telephone enquiries, responding to emails and carrying out general administrative duties. It includes elements of bookkeeping – issuing invoices, monitoring and chasing payments, managing supplier invoices and payments, plus some HR duties such as staff on-boarding.

The Administrator reports into and works closely with the Head of Academy, and will be required to support trustees and staff when necessary. They should have a proactive work ethic being able to work with limited supervision, be professional and personable, must be a great team player and communicator, and have good attention to detail.

This is a great role for someone looking for part-time flexible work, in a rewarding environment, providing experience of running a broad range of aspects of an organisation.

  1. Organisational
    1. Plan, manage and communicate term-time schedules for students and schools
    2. Liaise with facility providers to ensure term dates and room bookings are confirmed
    3. Communicate termly and annual messages to student/parents for returning and new members
    4. Update school student attendance records, keeping schools informed
    5. Ensure student weekly monitoring sheets are completed by staff
  2. Financial
    1. Create, send and track termly student/school invoices
    2. Monitor incoming payments and chase late payment
    3. Pay staff and supplier invoices, and staff expenses, maintaining a spreadsheet cash book/journal
  3. Communications
    1. Proactively contact potential new students/parents
    2. Respond to enquiries by phone and email
    3. Create posters/flyers for upcoming projects and events
    4. Post regularly on social media with news and updates
  4. Staff
    1. Ensure new starter process for new staff is completed
    2. Keep contact information for staff up to date
    3. Ensure DBS checks are maintained every 2-3 years
  5. Events and Meetings
    1. Assist Head of Academy and Chair of Trustees with quarterly meetings
    2. Jointly organise with the Head of Academy and attend termly gigs
Skills and experience
  • Must be computer literate: Gmail, Google Drive, Google Docs/Sheets beneficial
  • Social Media experience – Facebook, Twitter, Instagram
  • Good telephone manner and written / email skills
Hours, remuneration and application information
  • Part-time – 15 hours per week, 40 weeks per year, mainly during school term-times
  • Office Hours – flexible, but must be contactable by phone at certain times during the week, and some infrequent out of office hours activities will also be required e.g. supporting music events and team meetings
  • Rate – £10 per hour
  • Laptop and phone provided
  • Application deadline: Monday 5 November 2018
  • Apply via email ( with a copy of your most recent CV and a short cover email discussing your suitability for the role.


Contract type
Part time
Greater Reading
£10 per hour
Cara Turner, Administrator
07576 818 001
How to apply

If you would like to be considered, please email with a copy of your most recent CV and a short cover email discussing your suitability for the role. A link to the job description can be found below:

Open for applications from
22 October 2018
Closing date for applications
5 November 2018
Will my application be acknowledged?
We regret that we will only be able to acknowledge applications from shortlisted candidates